Five Tips to Manage Overwhelm
Does it seem like you need
to accomplish more in less time than ever before? Just about every small business owner I know
is overwhelmed with everything they need to do. Many factors are contributing to this feeling: new technologies, increased government
regulation, a need to market harder, and less access to capital are just a few
examples.
Is there truly a way to
find an extra hour each day? Yes, there
is, and here are five tips you can put in place to reduce the feeling of
overwhelm, free up time, and feel more in control of your business.
1. Get stuff done off prime time.
Most people drive to work
between 7 and 9 and come home between 4 and 6. Save yourself 15-30 minutes per day or more by coming in before or after
the rush.
Apply this same idea to
your weekly errands or times when you need to stand in line. Go to a restaurant a little early (or late)
to avoid the busiest times. Go to the
grocery store during the week instead of on Saturday.
Doing this for 10-12
errands per week will save an hour a week or more. Combine that with the time you’ll save in
rush hour, and you could save as much as three hours a week using this
idea. Even if you can apply this idea to
only one or two days a week, you’ll still be ahead of the game.
2. Delegate clerical or personal tasks.
Make a list of all the
tasks you are doing that a minimum wage earner could do, and hire a college
student for a few hours a week. You’ll
benefit from systematizing the tasks you delegate – they will get done more efficiently
– and you will have freed up a few hours a week once your worker is trained.
3. Practice
Power Hour.
Carve out one hour a day to
complete the most profitable task for your business. This might be making sales calls, meeting
with a power partner, or designing a new service or product to offer
clients. It’s best if it’s the first
hour in your day. In any case, the time
should be sacred, with no checking email, no answering the phone, and no
texting.
Your business will really
accelerate when you make Power Hour a regular practice.
4. Check email and social media less often.
Turn off automatic send and
receive in your Outlook or email application. Instead, close (yes, close!) your email application for most of the
day. Check it only at 8am, noon, and
4pm. When you can break the addictive
cycle, you will have fewer interruptions, be able to focus, and do higher
quality work.
Likewise, if you need to
spend time on social media, set a timer before you start. When the bell rings, that’s it! Get back to
work.
5. Nail your time wasters.
The only real way to
determine where your primary time drains are is to track your time, minute by
minute for a couple of days. When you
review the log, you’ll be able to see what’s going on and what you can do to prevent
time from slipping through your fingers.
When you can use your time
wisely, you’ll not only get more done, you’ll get the things done that matter
to you.
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